Assistant I, Human Resources

Job Description

Provide administrative and operational support with a primary focus on coordinating with Corporate Communications to manage Costa Rica’s social media presence and brand alignment. Maintain employee records, assist with compliance and vendor processes, and support engagement activities to promote a positive workplace culture. Job duties:

• Provide timely and professional support by responding to inquiries from internal associates and external stakeholders.
• Create and maintain accurate, up-to-date employee records in accordance with company policies and legal requirements, ensuring both physical and digital documentation is regularly updated.
• Assist with audits, legal compliance, and management requests by maintaining organized and easily accessible records.
• Plan and coordinate employee engagement activities, events, and celebrations to promote a positive workplace culture.
• Support HR administrative operations by managing office supplies, creating purchase orders, and coordinating with vendors to ensure timely delivery of goods and payment of services in line with Procurement procedures. Maintain the HR storeroom in order and keep an updated inventory.
• Partner with the Global Corporate Communications team to manage Costa Rica’s social media presence, including content planning, basic graphic design aligned with brand guidelines, and providing event-related photos and updates.
• Ensure compliance with applicable laws and regulations, adhere to Quality Management System processes, and demonstrate ethics and integrity in all matters and at all levels of the organization.
• Perform additional duties as assigned.
  
  

Qualifications

• Student of Business Administration, Human Resources Marketing, Industrial Engineering, or a related field.
• Minimum of one (1) year of experience in a Human Resources role or similar administrative capacity.
• Fully Bilingual in English and Spanish with a B2 language proficiency certificate.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient with MS Office Suite including Word, Excel, PowerPoint, Outlook, and Teams.
  
  

Desired Qualifications

• Ability to work under pressure.
• Experience in Web and Digital Media.
• Knowledge of various social media channels (LinkedIn, Facebook, YouTube, Instagram, Snapchat).
• Organized and methodical.
• Knowledge in Canva, Photoshop, Illustrator, and/or Design.
• Proactive and adaptable.
• Excellent interpersonal relations.
• Ability to prioritize and focus on various activities / jobs at once.
  
  

Posting Country

Outside US