Program Coordinator

The Opportunity

The Center for Community Schools is hiring a Program Coordinator for contracts and grants to manage subcontracting, budgets, financial processing, and grant reporting for the Unlimited Potential Initiative. This role serves as the primary liaison with university research administration, finance teams, and data management partners, while also guiding external university and district partners to strengthen their understanding and execution of grant requirements. The Program Coordinator ensures timely deliverables and invoice processing, tracks outstanding needs, monitors compliance, and provides ongoing support to promote accurate, confident implementation of grant expectations across all collaborators.

Responsibilities

• Liaise with UCF RAST department to initiate and process UPI subcontracts, modifications, and deliverables.
• Support project partners in planning and implementing community school sites through the review and processing of budgets, statements of work, and quarterly invoices; Serve as primary contact for university partners in subcontracting, reporting, and deliverables processes and expectations.
• Compose and compile documents and reports needed to support university and grant requirements and expectations; Compose and develop documents and materials to support UPI contracts and grants processes and procedures, including budget and SOW templates, and fiscal agent handbook.
• Provide trainings and professional development opportunities for partner universities in subcontracting, budget, and report processes and best practices; Collaborate and liaise with UPI Training Academy to deliver trainings via online training platform.
• Serve as the primary contact for UPI data system teams to support effective reporting processes, implementation, and troubleshooting; Collaborate with the UPI data and reporting platform teams to develop and implement reporting fields and requirements aligned with grant objectives and expectations.
• Track and report the completion of partner universities' grant deliverables and follow up on outstanding needs. Manage and support CCS data verification, compliance, and review process.
• Assist with special initiatives and projects.
• Other duties as assigned.
  
  

Minimum Qualifications

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

• Experience in developing, facilitating, and delivering training materials, documentation, and resources to external parties to ensure compliance and understanding of program requirements.
• Demonstrated ability to coordinate and maintain productive relationships with a wide range of external partners, ensuring timely submission of required information.
• Experience in Microsoft Excel and/or structured spreadsheets for financial and grants workflows
• Demonstrated expertise in the administration and regulatory oversight of federally funded grants and cooperative agreements.
  
  

The Most Successful Candidates May Possess The Following Qualities

• Ability to be flexible and adaptable in a high-demand and changing environment.
• Exceptional ability to establish, document, and maintain efficient operational processes and systems for reporting, data flow, and partner communication.
  
  

Additional Application Materials Required

In addition to your application, please submit your most updated resume.

Special Instructions To The Applicants

The anticipated salary range for this position is $48,722 - $55,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.
  
  

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Additional Requirements Related To Research Positions

Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.

The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, postdoctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.