Bilingual Administrative Assistant

To provide efficient and professional administrative support to the company’s operations by ensuring proper handling of documentation, coordinating logistical activities, and facilitating both internal and external communication. This role plays a key part in maintaining smooth office processes, with a strong focus on attention to detail, confidentiality, and customer service in a dynamic and multicultural environment.

Responsabilities

• Answer and direct phone calls, take messages, and handle correspondence professionally.
• Organize and maintain physical and digital files.
• Coordinate travel arrangements, meeting logistics, and event planning.
• Maintain inventory of office supplies and reorder as necessary.
• Handle confidential information with integrity and discretion.
• Support internal and external communications with vendors, clients, or employees.
• Ensure compliance with applicable quality system procedures and specifications.
• Perform other duties as assigned to support overall office operations.
• Ensure compliance with applicable quality system procedures and specifications.

Requirements

• Technical degree in Business Administration, Human Resources, or Executive Secretarial Studies.
• Proven experience in an administrative role (minimum 2 years preferred); previous support in Human Resources is an asset.
• Fluency in English, including speaking, reading, and writing.
• Excellent organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong interpersonal and communication skills, with a customer-service-oriented mindset.