Associate Producer (Live Events)

Job Overview: Associate Producer

Location: West Palm Beach, Florida

Salary: $85,000

🌐 Robbins Research International, led by the iconic Tony Robbins, stands as the global leader in personal development and peak performance strategy. With an unwavering commitment to redefining and delivering extraordinary client experiences, our diverse product suite encompasses personal development, sales, digital products, and corporate seminars. From mastering mental conditioning and communication to excelling in business and personal achievement, our goal is to transform lives and make lasting impacts.

We are seeking an organized, proactive, and detail-oriented Associate Producer to join our high-performing Production Team at Robbins Research International. Reporting directly to the Executive Producer, this role is critical in ensuring the seamless execution of Tony Robbins’ live, virtual, and hybrid events. From administrative and logistical coordination to on-site execution and cross-department communication, the Associate Producer serves as the central hub of information and operations for the production team.

The Associate Producer will thrive in a fast-paced environment, manage high-volume responsibilities with grace, and maintain strong relationships with internal stakeholders and contractor teams. This is a key operations-based role for someone who loves managing details, keeping multiple projects moving forward, and being in the center of major live productions that transform lives.

RESPONSIBILITIES

Primary Responsibilities

• Act as the administrative right hand to the Executive Producer (EP), including managing scheduling, credit card reconciliations, expenses, and department support.
• Support the Technical Director by ensuring alignment between technical documentation and the non-technical materials needed for event execution.
• Represent the production team on event calls with or without the EP present, ensuring key outcomes are documented and implemented across teams.
• Serve as the on-site and in-studio liaison for all multi-day virtual and in-person/hybrid events (4–7 hybrid, 8–9 virtual per year).
• Coordinate contractor tracking during events: oversee arrival/departure of crew, monitor working hours, and manage invoice reconciliation.
• Maintain real-time communication during events with internal RRI stakeholders while production is underway.
• Partner with Floor Manager/Main Room Manager to manage the production riser, liaise with Event Managers on timing, and support green room and talent wrangling needs.
• Own end-to-end production for approximately 30+ smaller single-day studio events annually, ensuring all departments are aligned and on-site contractors are briefed.
• Act as the primary representative of RRI production for smaller events with limited on-site staff.

Secondary Responsibilities

• Cross-train with Contractor Coordinator to assist with contractor availability, team building, and budget overview documentation.
• Assist in purchasing production equipment and coordinating repairs as needed.
• Support pre-event logistics and preparation at the West Palm Beach warehouse/studio.

REQUIREMENTS

• 3+ years of experience in live event production, coordination, or operations.
• Experience working in high-paced environments with multiple live events per year (virtual and in-person).
• Excellent organizational, communication, and time management skills.
• Experience supporting C-level executives or senior production leadership is preferred.
• Comfort working with spreadsheets, budgets, and invoice reconciliation.
• Hands-on understanding of event logistics, crew scheduling, and basic AV/tech production environments.
• Ability to travel and work extended hours during event cycles.
• Must be based in or willing to relocate to the West Palm Beach, FL area.

🚀 APPLICATION INSTRUCTIONS

We want to hear directly from you on why you believe YOU are the best candidate for the position.

To be considered, please complete a SparkHire video interview introducing yourself, your background as it relates to the position, and operational leadership.

Instructions to be considered:

• Complete the application and candidate survey, which will be sent to you via email after submitting your information.
• Complete the SPARKHIRE video interview introducing yourself and sharing additional background on your experience: [https://hire.li/WUaa_pWPyGgIWSO-V8v73

About Robbins Research International, Inc.

Robbins Research International, Inc. empowers individuals and organizations to guide them towards extraordinary growth and success. We use a unique system of practical tools, proven models, and dynamic communication known as the Tony Robbins Success System.

Our scientifically proven approach creates enduring transformation and measurable results that have been documented for nearly five decades. These outcomes are the result of full immersion at virtual and in-person events, personal and group coaching, and self-guided training tools and strategies including books, audios, videos, and exclusive support communities.

Tony Robbins is the world’s #1 life and business strategist, a 5-time New York Times #1 bestselling author, global entrepreneur, investor, philanthropist, and creator of the coaching industry as it is known today. He has empowered over 100 million people from 195 countries to enjoy a greater sense of success, purpose, and fulfillment in all areas of their lives.