Event Program Coordinator - Remoto

Core Responsibilities

Program Operations & Event Execution

• Effectively manage multiple projects and events, maintaining precision, organization, and timely execution under pressure to consistently deliver high-quality results.
• Support the planning, coordination, and execution of all Titan100 events, including the annual awards ceremonies and community gatherings.
• Manage end-to-end event preparation - manage comprehensive event preparation, ensuring seamless coordination of logistics, materials, communications, rsvps, to ensure every event is flawlessly delivered.
• Oversee the collection, verification, and preparation of critical program materials, ensuring they are accurate, organized, and operationally ready for all program activities.
• Review, edit, and finalize event presentation materials to ensure accuracy, consistency, and visual quality.
• Assist in booking travel arrangements (flights, hotels, rentals) for staff, speakers, and partners, maintaining updated travel trackers and preferences.

Leadership Alignment, Stakeholder & Engagement Impact

• Partner effectively with Program Directors and team members to build trust, foster collaboration, and ensure alignment across initiatives through proactive support and consistent follow-through.
• Drive program operations and execution in partnership with the Program Director and Program Manager, ensuring both strategic and tactical details are managed effectively; proactively manage priorities, escalate issues when necessary, and maintain seamless operational flow across the team.
• Ensure seamless collaboration with relevant stakeholders to deliver complete, accurate, and polished materials for the Titan100 awards program.

Marketing, Communications & Media Coordination

• Communicate proactively and professionally with leaders, honorees, sponsors, partners, and team, ensuring timely, accurate, and brand-aligned engagement across all internal and external interactions.
• Coordinate communications and stakeholder engagement, delivering timely recaps, highlights, and updates to leaders, honorees, sponsors, partners, and internal teams.
• Develop, manage, and maintain program marketing and communications across digital and print channels, ensuring brand consistency, accuracy, and professional quality.
• Create, update, and oversee website pages, web and print assets, and visual content to ensure engaging, on-brand representation for all program materials.
• Plan, execute, and monitor email marketing campaigns and social media content, ensuring alignment with audience segments and maximizing engagement.
• Manage and maintain accurate subscriber and contact data to support targeted communications and program outreach.

Data Management & Quality Control

• Ensure integrity and accuracy of program and participant data to support seamless operations and informed decision-making.
• Partner with the Program Manager to oversee and maintain accurate tracking of program metrics, audience data, and operational insights to support informed decision-making and seamless execution.
• Maintain rigorous quality control over all materials and communications, ensuring accuracy, consistency, and adherence to Titan100 standards.
• Ensure all materials meet TitanCEO’s standards for accuracy, brand alignment, and visual excellence.

Role Core Competencies

• Accuracy, Problem Solving, & Adaptability - You identify issues quickly, think critically, and find practical solutions. You maintain accuracy and composure while adapting to shifting priorities and fast-changing deadlines.
• Program Execution, Event Support, Prioritization & Organization - You manage multiple projects and events with precision and structure. You stay organized under pressure and consistently deliver high-quality work on time.
• Communication & Market Engagement - You communicate clearly and professionally with leaders, honorees, sponsors, and partners, staying on top of all internal and external messages daily. You respond promptly, maintain accuracy, and represent the Titan 100 brand with credibility while driving engagement across all audiences.
• Leadership Alignment, Stakeholder & Engagement Impact - You act as a reliable partner to Program Directors and team members. You build trust, foster collaboration, and strengthen relationships through follow-through and proactive support.

A successful candidate will have the following qualifications:

• Bachelor’s degree or equivalent industry experience
• 2+ years of relevant experience as an executive assistant with experience in marketing, sales or events
• Ability to think strategically, plan the tasks necessary and execute exceptionally
• Must communicate effectively and professionally both verbally and in writing
• Advanced proficiency in prioritization, organization, time management, and project management. Proven ability to manage multiple priorities, timelines, and deliverables simultaneously
• Exceptional attention to detail and powerful organizational skills
• Strong technical skills, including proficiency in: Asana, Microsoft Office Suite, Wix (website building and maintenance), MailChimp (email marketing and subscriber management), & Adobe tools or similar project management platforms
• Excellent command of written English
• Strong aptitude for learning and growth, with a proactive, solution-oriented mindset
• Ability to work effectively under pressure and meet deadlines
• Desire to showcase exceptional customer service skills
• Must be comfortable working in a fast-paced, remote environment