Office Coordinator

Position Description

The Office Coordinator plays a key role in maintaining a professional, efficient, and welcoming environment at U.S. Soccer’s New York area office. Reporting to the Director of the President’s Office, this role combines office management, hospitality, and administrative coordination to ensure daily operations run smoothly and consistently.

The Office Coordinator also will be responsible for providing focused administrative support to 1 NYC-based executive, including managing calendars, coordinating meetings, and assisting with travel planning to ensure smooth day-to-day operations.

Working Conditions

• Full-time position based in New York, NY
• 5 days a week in office
• 8:30 am – 5:00 pm
  
  

Primary Responsibilities

• Office & Event Logistics: Coordinate and support meetings, events, and office functions, including all-staff and employee engagement activities, catering, office communications, and general office organization.
• Administrative & Staff Support: Provide broad administrative support across facilities and cross-departmental needs, including managing visitor and badge requests, processing invoices and expenses, and supporting special projects.
• Staff Experience & Office Operations: Support daily headquarters operations by maintaining consistent hospitality standards, managing supplies and workspace readiness, serving as a liaison for staff needs, and helping develop systems that enhance organization, efficiency, and a positive work environment.
• Executive Operations: Provide administrative support to 1 NYC-based executive, including light calendar and meeting management, as well as travel planning.
• Confidentiality: Handle sensitive information with discretion.
  
  

Requirements

Minimum Qualifications

• 3+ years of customer service, office coordination or administration, reception experience, or executive administration experience.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite; Asana and Salesforce experience a plus.
• Ability to work independently and in a team in a fast-paced environment.
• Strong interpersonal and communication skills with a professional, welcoming demeanor.
• Ability to handle multiple priorities and maintain composure in a fast-paced environment.
• General knowledge of soccer.
• Must be able to connect "micro" details to the "macro" vision and mission.
• Demonstrated reliability, discretion, and professionalism.