Title: School Operations Coordinator
Reports to: Dean of School Operations
Team: Operations
Type: Full-Time; Salaried
Start Date: Immediate
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KIPP
KIPP, the Knowledge Is Power Program, is a non-profit network of 242 college-preparatory, public charter schools educating early childhood, elementary, middle, and high school students. You can learn more at www.kipp.org.
About KIPP Jacksonville Schools
KIPP Jacksonville Schools prepare students from Jacksonville’s North and Westside communities with the knowledge, skills, habits, and character for success in college and life. KIPP Jacksonville is comprised of three schools in Jacksonville, Florida: KIPP Impact Middle School, KIPP VOICE Elementary, and KIPP Jacksonville Elementary. We currently educate more than 1,300 students, with an ever growing waitlist. Currently, KIPP Impact Middle School educates fifth through seventh grade, KIPP VOICE Elementary educates kindergarten through fourth grade, and KIPP Jacksonville Elementary educates kindergarten through fourth grade.
KIPP Jacksonville Schools employs more than 150 full-time staff at our campus, three miles west of downtown Jacksonville. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Schools, please visit www.kippjax.org/teach. To see all openings, visit our Regional Job Board at http://kippcareers.force.com/jobboard?site=Jacksonville
Specific Duties:
General Office Duties
Assist Front Office Coordinators with maintaining a neat, organized, clean, professional, and welcoming environment for visitors Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors Make photocopies, assist with faxes, and assist parents/guardians when they visit the school Provide front desk coverage for lunch breaks, high visitor times, and days Front Office Coordinators are out of the office Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed. Attendance
Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes Make personalized calls to families when students are absent and updating student systems with information Collaborate with school counselors and Dean of School Operations on excessive absence interventions Student Records
Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students. All paperwork (i.e. excuse notes, report cards) filed in student folders Enrollment
Assist Dean of School Operations with new student enrollment and registration, both in person and by phone and e-mail Assist Student Information Manager with updating all systems for new student enrollment Supplies/Upkeep
Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms Create system of inventorying supplies available and placing school based supplies orders, as needed Ensure that printers are working and stocked throughout the school Create system for delivering packages and/or notifying staff when packages have arrived Create system for school based lost and found Health and Safety
Attend first aid and CPR training and respond as needed Maintains security by following procedures; monitors visitor management system Provide students with daily medication as needed School Operations
Support the Dean of School Operations with planning and execution of all on-campus events and field trip including but not limited to parent meetings, concerts, special events, and field lessons. Some of these events may occur outside of school hours. Support the Dean of School Operations by completing off campus errands, as needed Improve and implement systems that contribute and drive school operations toward operational excellence. Maintain continuous communication with internal and external stakeholders, keeping Dean of School Operations informed and updated on all aspects of school operations; lead, plan, and execute short-term school-based projects. Other additional tasks assigned by the school leader and/or Dean of School Operations to ensure operations efficiency. Requirements of the position include: Associate's degree High level of comfort with Microsoft Office and Google Docs High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phone calls, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities Professional, friendly, and adaptable personality; team player who is open to feedback Ability to tackle multiple projects and initiatives at once with a strong sense of prioritization KIPP Jacksonville Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.High Expectations: staff demonstrate a commitment to working with students from Jacksonville's North and Westside communities.Growth Mindset: we believe that every member of our KIPP community can learn more, become smarter, or be more effective if they work hard and persevere. Staff have the desire and humility to receive and implement feedback to improve their practice. Commitment to Team: we are in this work together. Staff believe that greater success comes from working together as a team. For our students to reach their potential, our team must take great care of our students and each other. Highly Preferred Qualifications: Experience in education 1 to 3 years in a classroom or a school setting (paraprofessional, substitute, front office, etc.) or 1 to 3 years of relevant work experience in a front office position (secretary, office coordinator and/or manager) Compensation and Benefits
Our compensation is very competitive and is commensurate with experience.
Free, individual health benefits (including medical, dental, and vision) Free, individual short-term and long-term disability insurance 403(b) retirement program with a company match To Apply Internal candidate : if you are currently a member of the KIPP Jacksonville team and family, please (1) inform your direct manager/school leader that you are applying to the position and (2) complete the full application online External candidate : if you do not currently work for KIPP Jacksonville Schools, please visit https://kippcareers.secure.force.com/jobboard?site=Jacksonville and complete an online application. Only applications received through the officla KIPP portal are accepted at this time Questions? If you have questions about positions at KIPP Jacksonville Schools, please email Lauren lchauncey@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.
KIPP Jacksonville Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.
