Detalles del trabajo
Area del puesto: Servicios Generales / Varios
Executive Assistant to Appointed Official
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Executive Assistant to Appointed Official
Salary
$40,000.00 - $49,000.00 Annually
Location
Jacksonville, FL
Job Type
Appointed Employee
Department
FINANCE AND ADMINISTRATION
Job Number
2020-03890
Closing
8/18/2020 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!
The Finance and Administration Department is actively seeking an Executive Assistant to Appointed Official.
Did you know that as a City of Jacksonville employee, you would also have 11 paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available.
This is administrative work in independently managing a variety of administrative support functions. The work requires knowledge of administrative methods, practices, and procedures and requires skills in researching, compiling, analyzing, and presenting data, which is usually gained through a combination of training and related experience. The work also requires the use of judgment in search for solutions or new applications and is performed in an office environment. The position requires the ability to operate personal computers, copiers, scanners and other standard office equipment as well as the ability to effectively use programs such as Word, Excel, Adobe PDF and web posting programs. Work is primarily performed under limited supervision subject to established practices and procedures covered by precedent or well-defined policy and work is reviewed, usually after the fact, in terms of quality, timeliness, and adherence to methods, standards, and policies. Attention to detail and adherence to deadlines is a critical component of this position. Due to the nature of Planning and Development operations, the employee must be able to work evenings as needed for various meetings.
Examples of Work
Provides excellent customer service through proactive responses, resolving concerns, performing research, providing referrals and follow up.
Prepares routine and complex correspondence and reviews for accuracy all documents for the Chief's approval.
Prepares for and participates in meetings; scheduling location, preparing agenda, inviting subject matter experts and guests, and recording and transcribing minutes.
Manages the Chief's calendar and schedule.
Serves as a resource for administrative duties, purchasing, personnel matters, customer services, and other duties as required.
Open Requirements/Supplemental Information
ONLINE APPLICATION REQUIRED.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran's preference, he or she may file an email complaint or written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Veterans Preference Coordinator
11351 Ulmerton Road, Suite 311
Largo, FL 33778-1630
email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process.
Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Do you have a four year combination of education and/or professional experience providing advanced level administrative support?
Yes, four years or more
Less than four years
03
If you answered "yes" to question # 2, indicate the organization(s) you worked for where you gained this experience.
04
If you answered "yes" to question # 2, provide a detailed description (at least 3-4 complete sentences) of your experience.
05
This position pays $40,000-$49,000 annually. If selected, would you be willing to accept this position at this rate?
Yes
No
06
Do you have a bachelor's degree or higher from an accredited college or university? If yes, you MUST attach a copy of your college transcripts to your application.
Yes
No
07
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required.
08
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application.
FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS.
Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
Required Question
Agency
City of Jacksonville
Address
117 West Duval Street, Suite 100
Jacksonville, Florida, 32202
Phone
(904) 255-5600
Website
http://www.coj.net/departments/employee-services.aspx
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