Save the Children International has an exciting opportunity for a Administration Officer, LAC to join our global team.
Team and Job Purpose
The Programme Delivery department drives the implementation of our strategy by ensuring that programme and advocacy delivery is done right first time – at scale, with impact and quality, on time, on budget and with compliance. We aim to strengthen and enable implementing offices’ ability to work in complex and hostile environments, be more locally-led, smarter in its sourcing, and with a smaller environmental footprint. The department leads comprehensively on the organisation's humanitarian and crisis response strategy, including prioritisation, programme quality, operational delivery and interagency collaboration and influencing.
Role purpose
To support the effective functioning of the Regional Director’s Office by managing key logistical and administrative tasks, including diary management, meeting coordination, travel arrangements, and processing invoices and expenses. The role also gathers briefing materials and produces data reports and regional program overviews using existing tools and dashboards, enabling informed decision-making and efficient follow-up on action points. Additionally, the position is responsible for organising filing systems and managing the SharePoint platform.
Job Title: Administration Officer, LAC
Reports To: Manager Regional Affair
Work Pattern: Hybrid/Remote with flexible working options available
Contract Length: Permanent
Grade: P1
Location: Panama. For a full list of locations that Save the Children International can hire in, please visit: SCI Careers
Time Zone (that the role holder must be available to work in): LAC Region Time Zones (UTC/GMT -3.5 hours or more)
Right to Work: The successful candidate must possess the unrestricted right to work in their current or preferred location for the duration of employment.
Language Requirements: Spanish, English
Experience and Skills
Essential
- Experience in administrative support roles, including diary management, travel coordination, meeting logistics, and the preparation of briefing materials and speaking notes.
- Working knowledge of administrative processes and basic financial support tasks, including processing simple invoices, managing minor expenses, and assisting with supplier setup in alignment with organisational procedures.
- Proficiency in digital tools, including SharePoint management, shared folder organisation, and MS Office applications (especially Teams, Outlook, Excel, and Word).
- Experience using dashboards, data tools, or reporting systems to generate programme overviews, summaries, and briefing materials.
- Excellent organisational skills, with the ability to independently manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
- Outstanding written and verbal communication skills, with the ability to produce clear, accurate, and comprehensive documentation and professional correspondence.
- High attention to detail and accuracy, particularly in scheduling, record-keeping, and financial processes.
- Strong interpersonal skills, with the ability to build and maintain effective working relationships at all levels, both internally and with external partners or service providers.
- Proactive problem-solving skills, with the ability to anticipate needs, identify challenges, and propose practical, timely solutions.
- Demonstrated cultural competence, with the ability to work effectively and respectfully in a diverse, multi-cultural environment.
- Experience in similar roles in international organisations, NGOs, or UN agencies is an advantage.
- Fluency in written and spoken Spanish and English, with the ability to communicate effectively across both languages in professional settings.
Education and Qualifications
Essential
- A degree or equivalent qualification in Business Administration, Management, Social Sciences, or a related field is preferred.
- Professional certification in office administration or a related field will be an advantage.
Working at Save the Children International
Save the Children is the world's leading organisation for children, employing ~25,000 staff. We save children's lives. We fight for their rights. We help them fulfil their potential. Through our work in 116 countries, we put the most deprived and marginalised children first.
We know that great people make a great organisation, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
The work here is challenging but is also immensely rewarding. At Save the Children, you will be in good company, working with talented, like-minded individuals who are determined to ensure that all children survive, learn, and are protected. Your contribution will help ensure children's voices are heard at the highest levels, and that we achieve our global strategy, Ambition for Children 2030, and reach every last child.
Diversity, Equity and Inclusion and Equal Opportunities
DEI is core to our vision, values and global strategy. Save the Children is committed to creating a truly diverse, equitable and inclusive organisation, and one which will support us in our vision to ensure every child attains the right to survival, protection, development, and participation.
We are committed to equal employment opportunities, regardless of gender, sexual orientation, race, colour, ethnic origin, nationality, disability, marital or civil partnership status, gender reassignment, pregnancy and maternity, caring or parental responsibilities, age, or beliefs and religion. We are committed to diversifying our staff to better represent the communities we serve and actively welcome underrepresented groups to apply.
Reasonable adjustments will be made should any candidate invited to interview require this.
Application Information
Please attach a copy of your CV and cover letter with your application. A full copy of the role profile can be found here via the job listing. It is recommended that you save a copy of the role profile as it will no longer be available after the advert closes.
Applications will be reviewed on a rolling basis and the job advert may be closed earlier than advertised subject to the volume of suitable applicants. Please submit your application at your earliest convenience to avoid disappointment.
Due to the high volume of applications we receive, only shortlisted candidates will be contacted. Candidates who are successfully shortlisted should expect to hear from us within 2 weeks of the advert deadline.
Our recruitment process:
- Application review by our recruiting team based on your CV and cover letter
- Two-stage competency-based interviews with the hiring team
- Some recruitment may include an additional assessment or case study stage, or a third stage interview
- If successful, you will receive a conditional offer of employment, followed by your contract subject to passing background checks
We need to keep children and adults safe so our selection process includes rigorous background checks and reflects our commitment to the protection of children and adults from abuse. All employees are expected to carry out their duties in accordance with our Code of Conduct and all policies and procedures relating to Anti-harassment, Health and Safety, Safeguarding, and DEI and Equal Opportunities.
Save the Children does not charge a fee at any stage of the recruitment process.
