EXECUTIVE ASSISTANT
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Join the In-House Team of Virtual Latinos!
Ever dreamed of working from the comfort of your house while earning a much better wage than in your home country and helping other Latinos find their dream job? Well… you’ve come to the right place!
With over 1200+ Latino Virtual Professionals already working with our 850+ clients and counting, Virtual Latinos is the first American Company that connects amazing and talented virtual professionals from Latin America with small businesses & entrepreneurs from the US, Canada, and the world. New job positions open every week, allowing professionals to find great remote job opportunities.
Job Title: Executive Assistant for the Virtual Latinos Team (the job will start Part-Time and go to Full-Time after a maximum training period of 12 weeks)
Pay Rate for Internal Job Post:
$9-10 USD per hour depending on experience determined by Virtual Latinos
Initial Part-Time Rate (for the first 12 weeks or less): $480-$640
Full-Time Rate (post-training): $1560 -$1,730
*The monthly salary range posted is stipulated as an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms. The hourly rate range of the position is $9-$10 depending on experience. Once a rate has been offered to you, it is non-negotiable.
Work Schedule:
Initial Part-Time Rate (for the first 12 weeks of training or less then becoming full-time 40hrs/week, full-time availability needed.
Monday-Friday, 9-hour shift with a 1-hour lunch break. The entire shift should fall between 7:00 am - 5:00 pm PST.
Additional Perks of Working Directly for the In-House Virtual Latinos Team:
- Long-term work relationships (this is not a project-based opportunity)
- Perks based on longevity within the job (such as PTO and medical stipends)
- A fantastic team and company culture
- Increase your rate by taking courses and bringing pivotal ideas to the table. “The more you learn, the more you earn”.
- Growth opportunities to move up within the company
Job Summary: We are in search of a reliable and proactive Executive Assistant to become an integral part of our team at Virtual Latinos. As the primary liaison for our recruitment team, you will play a pivotal role in maintaining seamless operations and facilitating effective communication within the department. Your responsibilities will encompass managing schedules, providing administrative support, and ensuring the smooth functioning of daily activities. This remote position demands outstanding communication skills, meticulous attention to detail, and the capability to work autonomously while supporting the administrative needs of our executives. If you thrive in a dynamic environment and possess the expertise to streamline executive workflows, we invite you to apply and be a cornerstone of our team's success.
Job Tasks:
Main Tasks for the role:
Executive Support:
- Manage calendars, appointments, and travel arrangements for the CFO & Director of Administration.
- Draft and proofread emails, reports, presentations, and other documents as needed.
- Conduct research, compile data, and prepare materials for meetings and presentations.
- Observing business etiquette, and maintaining a professional demeanor.
- Respond promptly and courteously to customer inquiries and concerns via email.
Administrative Skills:
- Assist with project coordination and tracking various assignments across the department.
- Handle administrative tasks efficiently, such as organizing files, managing schedules, and coordinating appointments.
- Maintain confidentiality and ensure accuracy in all document preparation and handling.
- Assist in preparing presentations, reports, and other documents using various tools
- Conduct basic data entry and database management tasks.
- Categorize and prioritize incoming emails.
- Archive older emails for a clutter-free inbox.
- Respond promptly to urgent emails and forward relevant messages.
Communication and Coordination:
- Facilitate communication between departments, ensuring information flows efficiently.
- Coordinate meetings, take notes, and follow up on action items.
- Implement filters and labels for streamlined email flow.
- Flag critical emails for immediate attention.
- Collaborate with team members for effective communication.
Qualifications:
- Proven experience as an executive assistant or similar role.
- Strong attention to detail and problem-solving skills.
- Tech-savvy with the ability to quickly adapt to new software and tools.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities in English.
- Proficiency in using Google Suite and Microsoft Office software and communication tools.
- Discretion and confidentiality in handling sensitive information.
- Bachelor's degree or equivalent experience is preferred.
- Ability to work independently and efficiently in a remote setting.
- Professional demeanor and exceptional interpersonal skills.
APLICA AQUI:
RECEPCIONISTA
Descripción del Puesto:
Brindar atención al cliente, personal interno y externo en sus requerimientos o gestiones requeridas, así como mantener el control en la recepción sobre correspondencia y documentación recibida. Brindar apoyo al área administrativa en diversas actividades internas, y atención personalizada a las Gerencias internas de la institución.
Responsabilidades:
• Recepción y atención de clientes externos, con un adecuado servicio al cliente.
• Asistencia Personalizada en los requerimientos de las Gerencia General y demás gerencias internas.
• Responder llamadas telefónicas externas, comunicar a quienes llaman con la persona que buscan o el área correspondiente.
• Vigilar el inventario de los suministros de oficina y realizar pedidos cuando sea necesario.
• Organizar eventos y viajes para el equipo gerencial.
• Recibir pagos y enviar facturas de gastos en apoyo al área administrativa.
• Copiar, archivar y manejar diversos documentos y registros administrativos.
Requisitos:
• Pasante universitario en Administración de Empresas, Contaduría Pública y Finanzas o carreras afines.
• Experiencia mínima de un año en puestos similares.
• Comunicación Asertiva.
• Actitud de Servicio.
• Proactiva, dinámica.
• Excelente imagen personal.