Program Administration Manager

Campaigns Full Time Remote / Occasional Travel Salary $75,000 - $100,000 Organization Overview Greenlight America is the leading grassroots campaign force powering the nation's clean energy transition at the local level. Our team supports local residents and organizations working to get clean energy built in their communities. Since our founding in 2023, we have enabled volunteers to advance thousands of megawatts' worth of utility-scale projects across the country, helping hundreds of communities to say yes to the benefits of a clean energy future. Position Overview Greenlight America is hiring a Program Administration Manager to help lead program administration and operations for our growing campaigns department. The Program Administration Manager supports the Senior Director of Campaigns in running a growing department. They build department-wide systems, support internal communications, and lead special projects, while also managing core operational functions and providing executive support to the Senior Director. Greenlight's campaigns department has scaled quickly, growing from a single person to more than 30 staff in under three years. This role is well suited to someone excited by that stage of growth, who is comfortable identifying gaps in fast-built systems and bringing the structure and sophistication needed for the department's next chapter. The successful candidate will be a highly organized, proactive problem-solver who thrives in a fast-paced environment, takes initiative to build better systems, and brings strong professional judgment. They will genuinely enjoy working as part of a team and build trust easily across people and functions. The Program Administration Manager reports to the Senior Director of Campaigns. Primary Roles And Responsibilities Program Administration – 50% Design and improve department-wide systems and structures, working closely with the Senior Director to identify gaps and build practical, scalable solutions. Serve as the lead for the department retreat and other all-team convenings, from logistics through content flow. Design onboarding, structure, and support systems for a new department internship/fellowship program. Establish and maintain a regular department communication cadence (e.g. weekly updates, department call recaps), including best practices and norms for internal comms. Draft and/or coordinate internal communications on behalf of the Senior Director, including the weekly department update. Maintain organized department files, shared resources, and documentation so the team can work efficiently. Support culture and engagement efforts for the department, in partnership with the Senior Director. Provide light-touch executive support to the Senior Director, including coordinating travel logistics and arranging team gestures for staff. Take on ad hoc special projects at the Senior Director's direction as departmental needs evolve. Campaign Operations Management – 50% Coordinate with Ops on the campaigns department's budget management, including designing better systems for tracking expenditures, flagging variances, and working with staff and finance to keep spending on track. Identify gaps in departmental operations systems and processes and develop practical solutions that scale with the team's growth. Manage campaign operational workflows such as contractor invoicing and train campaign staff on those workflows. Build and maintain campaign systems for accurate expense categorization, ensuring campaign staff understand and follow financial protocols. Proactively coordinate work across campaign staff, operations staff, and other key stakeholders using clear, direct, and thoughtful communication. Drive adoption of financial and operational practices through effective communication, rollout, and follow-up. Serve as a responsive point of contact for campaign staff, contractors, and others, addressing operational questions with a caring, helpful approach. Support onboarding coo

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