Reina Rodriguez de Saez

✔ Improved operations and office conditions organizing and managing all facilities related aspects of the workplace so that everyone could fully operate, administered the budget by allocating funds accurately. ✔Provided direct support to the VP & General Manager, to the Commercial Director and to the Access and Trade sales force, managing their complex calendar. ✔ Coordinated quarterly and monthly meeting agendas items, recorded minutes and distributed via email. ✔ Supported the delivery of SAP implementation, cascading communications to end users. Guided and trained the first line support users and the end-users during the SAP go-live and stabilization period, while working as usual. Performed as SAP super user for consultations. ✔ Successfully performed as Light Super User (LSU) for CERPS SAP & Concur Implementation

✔ Implemented an effective way of working improving office efficiency by 50% during the first month. Prepared and delivered weekly reports for the staff meetings. ✔ Supervised a staff of six. Cultivated a collaborative team based on teamwork and trust, resulting in a strong team. Hired and supervised the security and cleaning company. ✔ Negotiated contracts effectively with vendors reducing monthly costs by 30%, overseeing the budget accurately. Supported accounts payable and management of petty cash. ✔ Managed new hire’s operation activities, including their orientation and assimilation. Handled confidential information with the utmost discretion.

✔ Oversaw and managed the office ensuring my colleagues could fully perform their daily work, always complying with the monthly budget, spending less than expected. ✔ Executed purchasing managing the negotiations. Drafted and implemented the contracts. ✔ Provided direct support to the General Manager with calendar management, international travels, staffs meeting agendas and record minutes. ✔ Supervised the internal messenger, the technical service vendor and the cleaning company. ✔ Produced monthly transactions reports and processed account payable using online banking ✔ Executed special projects and events in Panama. Made meal arrangements internally.

✔ Provided direct support to the Ambassador, with the calendar management and travel planning. ✔ Coordinated internal meetings and recorded meetings when requested. ✔ Administered the Ambassador complex calendar. Prepared monthly reports of the Ambassador’s activities. ✔ Assisted in planning, implementing and promoting Embassy activities, such as events, receptions, trade meetings, and academic conferences.

✔Maintained calendar and provided high-level administrative support for the Director of Sales ✔Made travel arrangements, ground transportation and agendas on the country visited. ✔Managed General Managers affairs including arranging appointments, communicating with costumers, coordinating domestic and international travel with multiple stops, and submitting expense reports ✔Responsible for the project management of the quarterly Recognition Events and offsite activities ✔Solely organized details for special events in and out the company, including catering, search and approve venue, selected gifts, flyers design, etc ✔Coordinated details for complex international travel involving multiples schedules utilizing Dell preferred travel agency ✔Coordinated and set up of internal meetings and conference calls ✔Organized detailed activities of Senior Staff meetings in addition to the schedule coordination and the conference room reservations ✔Hosted high-level executive guest visits

Remote recruitment - Temporary Contract ✔ Involved in the full recruiting lifecycle including, but not limited to sourcing, qualifying, screening, relationship management, submittal to clients, networking, negotiating, and closing on the CRM. ✔ Interviewed and analyzed candidates to assess their qualifications utilizing competency evaluations and skill testing based on client’s requests.

Interpret - Translate from English to Spanish and vice versa, doing simultaneous interpretation (SI) and consecutive interpretation (CI) in conferences, technical meetings, business meetings, negotiations, church services for non-technical and technical audiences. Remotely provide administrative assistance such as travel arrangements, conference and event planning, document exchange using file-sharing systems, expense reports, and other legal and administrative tasks.