Coord. Bids & Quotes - Mexico City

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Detalles del trabajo

Area del puesto: Servicios Generales / Varios

Publicación: hace 3 años
Ubicacion del puesto: Distrito Federal - México
Trabajo remoto: No
Descripción

Job Summary

Prepares quotes as required by internal and external customers using Salesforce and SAP.

MAJOR JOB DUTIES AND RESPONSIBILITIES (List in order of importance)

  • Prepares quotes as required by internal and external customers using Salesforce and SAP.
  • Document appropriately quotes through Salesforce cases and/or with internal notes in SAP.
  • Follows pricing guidelines and approval processes for quotes.
  • Provides support to Sales Rep in gathering product information with Vendors, preparing quote in Salesforce and submitting price according to contract or price structures in customer accounts.
  • Includes collaboration tasks with Sales Reps, Vendors, Government Agencies, other Department Staff and Managers to provide all the information requested in the Tender document. Bid coordinators are required to read all Tender documents and understand the Terms and Conditions that must be flagged.
  • Must provide responses to Tenders or quotes in a professional manner, meeting deadlines, completing customer paperwork accurately and ensuring that VWR, part of Avantor’s Delegation of Authority policy is adhered to.
  • Responsible to keep up to date information about new products or services, promotions, new vendors in order to send correct description/pictures/files/information of products/services to customers.
  • Provides product cross reference, private label options where and when applicable, requests additional technical information from vendors to enhanced descriptions or respond to customer inquiries.
  • Assures VWR, part of Avantor quotes, tenders, proposals and other documents are presented in a neat and professional way, following VWR branding guidelines. 
  • Contacts customers directly to respond to questions or help qualify needs.
  • Must maintain confidentiality on VWR costs and prices.
  • Collaborates with Sales Manager and Sales Team to meet customer requirements.
  • Resolves pricing inquiries, understanding of procing system, look up functions and pricing codes
  • Meets target turnaround of 24 – 48 hrs for customer quotes where VWR Part of Avantor catalog number is available
  • Assists with the training of new coordinators
  • Perform other duties as assigned.
  • QUALIFICATIONS (Education/Training, Experience and Certifications)

  • 1 – 3 years bids and quotes experience or 2-5 experience within VWR part of Avantor
  • Associate degree in Business Administration or Science
  • Fully bilingual (English and Spanish)
  • Experience in manufacturing or distribution environment, preferred
  • KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently)

  • Team player and ability to work independently
  • Microsoft office (Excel) skills, intermediate level. Computer Skills-Comfort in Windows environment and Office 365, Excel Intermediate to Advanced skills
  • Communication skills-Verbal and written-capable of providing information concisely and accurately
  • Listening Skills-Must be able to take time to listen and confirm understanding of request
  • Comprehension-Must be able to understand Terms and conditions in Tenders
  • Problem Solving Skills-Ask effective questions to find key indicators to resolve problem
  • Organizational and Time Management Skills-Can handle many tasks and manage time to ensure deadlines are met
  • Ability to work independently
  • Team Player-Willing to help associates when required
  • Must be able to work effectively under pressure-Due to deadlines and volume
  • Must be able to handle daily stress
  • Product and Business Knowledge
  • ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions)

    Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.

    Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.

    A frequent volume of work and deadlines impose strain on routine basis.

    Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs. 

    DISCLAIMER:
    The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
    Avantor is proud to be an equal opportunity employer.

    EEO Statement

    We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

    If you need a reasonable accommodation for any part of the employment process, please contact us by email at TalentManagement@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

    For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below.

    EEO is the Law

    OFCCP EEO Supplement

    PAY TRANSPARENCY NONDISCRIMINATION PROVISION

    3rd party non-solicitation policy

    By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation

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