Accounting Assistant - Tampa

Job Overview The Accounting Assistant position is essential to the accounts payable team to assist and ensure that the Water Resources fiscal team is paying according to our contracts and meeting the Florida Prompt Payment Act. This position also ensures that we are following county procedures and administrative policy in our payment processing.

Ideal Candidate Profile

The ideal candidate will be detail oriented with a background in auditing and approving a large departments’ purchasing card system transactions. 

Time management and prioritization is key in this position as there are weekly and monthly deadlines that must be met.

Experience with Oracle E-Business Suite Enterprise Resource Planning (ERP) system and OnBase Document Imagining System is a plus.

Minimum Qualifications

Graduation from high school or possession of a GED certificate; and

Six (6) months of experience in bookkeeping, financial record keeping or cashiering; or successful completion of a vocational/technical course in bookkeeping, financial record keeping or cashiering; or

An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies.

Core Competencies

Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.

Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional, and ethical behaviors that establishes trust throughout the organization and with the public we serve.

Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.

Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

Process invoices through the use of OnBase and PUD-AP@hillsboroughcounty.org.

Process department P-Card transactions by the deadlines established.

Process direct pay invoices in the Oracle payable module and upload and index in OnBase.

Back-up Accounting Clerk and Fiscal Analyst positions as needed.

Performs other related duties as assigned.

Job Specific Competencies

Knowledge of general office practices, procedures, and methods.

Knowledge of bookkeeping and basic accounting principles, practices, procedures, and methods.

Ability to input data timely and accurately.

Ability to match names and numbers and perform basic reconciliation functions.

Ability to electronically index key fields and file both numerically and alphabetically.

Ability to read, understand, and apply written instructions and job-related policies and procedures.

Ability to develop basic correspondence and spreadsheets with automated applications.

Ability to index/upload data into automated document storage and retrieval applications.

Ability to utilize software to create and validate mathematical calculations.

Working Conditions/Physical Requirements

Work is typically performed in a standard office environment.

Sedentary work  - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:

Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:Criminal History Background Check using the Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)Level 1 and Level 2 Background Screening (Ch. 435 Florida Statutes)Child Abuse, Abandonment, and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)

Possess the necessary job related license(s) or certification(s) that may include possession of a valid Florida Driver's License (Class E).